PowerPoint 2016 - Audio, Video & Presenting

Course overview

Designed by Kennesaw State University, this concise, task-focused guide teaches reliable workflows for adding and managing audio and video in PowerPoint 2016 and for using presenter tools to deliver polished slide shows. It emphasizes practical steps—insert, record, trim, and set playback behavior—so you can create narrated lessons, demo-driven training, or persuasive business presentations that play consistently and look professional on screen.

What you will learn

Follow clear, hands-on instructions to integrate multimedia and control playback across slides. Key competencies include recording and inserting narration, choosing playback modes (automatic, on click, across slides, loop), trimming and fading audio/video clips, and using formatting tools to crop and scale media for balanced slide layouts. You’ll also master slide show setup and presenter utilities—Presenter View, rehearse timings, hiding slides, and annotation controls—to improve pacing and audience focus in both live and recorded delivery.

Practical applications

Apply these techniques to real teaching, training, and business scenarios. Create narrated lecture slides for online learning, assemble microlearning modules with trimmed demos, or enhance sales pitches with product videos and customer testimonials. The guide helps you plan media placement to emphasize key points, select playback behaviors suited to the venue (classroom, webinar, or meeting), and use on-screen tools to guide audience attention during delivery.

Hands-on projects and study tips

Active practice accelerates skill building. Try focused exercises that reinforce each workflow:

• Produce a short multimedia presentation combining recorded narration and a trimmed video clip to practice timing and playback settings.
• Create a timed training segment using rehearse timings, then test playback across slides for smooth transitions.
• Run a full dry‑run in Presenter View while using annotation tools (pen, highlighter, laser pointer) to simulate live delivery and refine speaker notes.
• Use a simple checklist to ensure consistent results: insert audio, record narration, set playback behavior, trim video, enable Presenter View, and rehearse timings.

Study tip: read one short section, then perform the steps immediately in PowerPoint. Short, repeated practice sessions with timed rehearsals produce steady improvement.

Key terms and features explained

The guide clarifies multimedia concepts so you can make informed choices: embedded vs. linked media; how trims, fades, and volume affect clip behavior; playback and format controls; and slide show behaviors such as hiding slides or pausing the screen. Presenter utilities—speaker notes, slide preview, timer, and annotation tools—are explained with practical examples of when and why to use each feature.

Quick FAQ

How do I add narration?

Use the Insert tab to add Audio, then select Record Audio to capture narration on a slide. After recording, set playback options to match your delivery: automatic, on click, or across multiple slides.

Can I edit videos inside PowerPoint?

Yes—PowerPoint lets you trim start/end points, apply simple fades, and use formatting controls to crop or scale clips so they fit your slide layout and highlight the desired action.

What presenter tools help with live delivery?

Presenter View displays speaker notes, slide previews, and a timer. Annotation tools (pen, highlighter, laser pointer) let you emphasize points in real time, while screen controls (black/white screen) help pause visuals and redirect attention.

Who benefits most

This guide is ideal for beginner to intermediate PowerPoint users who want reliable, repeatable workflows for multimedia integration and confident presentation delivery. It’s especially useful for educators, instructional designers, corporate trainers, and professionals creating audience-focused slide shows with clean playback.

Next steps

Begin with the section that matches your immediate need—audio for narrated lessons, video for demos, or slide show setup for live delivery—and practice one technique per session. Use the step-by-step instructions and checklist approach to build polished, engaging multimedia presentations that keep audience attention and communicate your message clearly.