Microsoft Teams Tutorial for Beginners

You'll be guided through the key Microsoft Teams features and tools in our tutorial.

These days, especially in light of the shift to remote and hybrid working, it is pretty much a given that one knows how to use video conferencing tools like Microsoft Teams. However, the majority of the workforce's days at work consisted primarily of answering emails. It took some getting used to the sudden popularity of Microsoft Teams for remote collaboration and long-distance meetings. The customary transition period and training to accommodate the use of Teams simply didn't happen given the speed at which the COVID-19 pandemic spread. Fortunately, Microsoft has made an effort to make the transition as seamless as possible by offering a user-friendly platform that is packed with features that are simple to use for even the most novice IT user. But if you're still uncertain about using Teams, we've put together a helpful guide that explains some of the most crucial features below:

Signing up to Microsoft Teams

The first step in using Teams is probably the most crucial: signing up. Visit https://products.office.com/microsoft-teams to accomplish this quickly (opens in a new tab). Simply select "Next" after entering the email address linked to your Microsoft account. Afterward, type your password and click "Sign in." You may need to enter a few more details before choosing "Set Up Teams." When that is complete, you can choose how to launch and use Teams. There are numerous versions of Microsoft Teams available, including versions for Windows, Mac, mobile devices, and the web. The signup process is finished once you download or access the version of Teams that you prefer. This manual will show you how to log in if you want to learn more about it.

The Microsoft Teams interface

Investigating Microsoft Teams' user interface is the best way to learn how to use it. The App bar, located on the left, contains a wide variety of icons. These include "Activity," which shows mentions, responses, and other notifications, as well as "Meetings" or "Calendar," which are both synced with your Outlook calendar and offer a quick way to view all of your upcoming meetings. In addition, "Chat," "Files," "Calls," "Store," and "Feedback" are available. The interface also features the "Teams" section, which lists the user's teams, "Channel," the "Command Bar," and various "Tabs," which let you switch between different Teams pages, in addition to the App bar. It's a good idea to start exploring the interface to see what's on offer because there are many additional features to learn how to use.

Join a Microsoft Teams hub to collaborate.

To begin working with others in Teams, you must first join or establish a hub. Choose "Teams" from the App bar, then "Join" or "Create a Team" to accomplish this. If you're setting up a team, type in the name and description you want, decide how private you want it to be, and then add your members. There are 2,500 people on a team, so there are plenty of opportunities for cooperation. Each person can be given a role, such as "owner" or "member," if you choose. If you've had it with a certain Teams group, you can always just click the "Delete the team" button.

Organizing a Team Call

Scheduling a call is another important skill for Microsoft Teams to learn. One way is to set up a call with everyone in a chat by clicking the "Schedule a meeting" button while in a chat. You can also click the "Calendar Meetings" button and then "New meeting." Then, if you choose a time on the calendar, you'll see a form that lets you finish setting up the meeting. Once you're happy with how the meeting will go, click "Save," and an invitation to the meeting will be sent to the right people. If need to invite someone to a meeting who does not have Teams, don't be concerned. You can invite them as long as you know their full email address. Anyone with a Teams license will receive an email inviting them to join the meeting.

Participate in the chat.

Teams' chat feature makes it possible for people to work together when a full video call isn't necessary. Click on "Compose Box" and start typing to start a new chat. When you click "Send," your message will be sent to everyone on your team or in the channel you're working in. One of the best things about the chat function is that any new member can look back at all the previous messages, even ones that were posted before they joined. This means that they can quickly learn about a new project.

Sharing files

After a Teams hub is created, a SharePoint site is set up automatically. Each channel has its own document library on this site. Any file you upload to Teams will show up in the Files tab and be stored in SharePoint at the same time. Simply click the "..." menu next to the file's name and select "Open in SharePoint" to launch the file directly from SharePoint.

Accessing help

If you feel as though you have exhausted all of the assistance that you can find from third parties, you can always try the built-in help feature that is included with Teams. You can find the "Help" button on the left-hand side of the app; clicking it will take you to a page where Teams offers customized guidance on a wide range of subjects. These are arranged in a manner that corresponds to the functionality of the app, but there is also a section labeled "Videos" that displays content that demonstrates how to use the app. Microsoft Teams also has its own dedicated support webpage, which can be accessed by opening a new tab. On this page, you will find instructions, training, and tips that will enable you to learn how any component of the platform functions. If you do all of that and follow the tutorial that was just given to you, you'll be an expert on Teams in no time.

These include "Activity," which displays mentions, responses, and other notifications, as well as "Calendar" and "Meetings," which both sync with your Outlook calendar and offer a quick way to view all of your upcoming meetings; "Activity" displays mentions, responses, and other notifications, and "Calendar" and "Meetings" both sync with your Outlook calendar. This webpage also offers tutorials that can help you gain a deeper understanding of the features that Teams provides The tutorials provide step-by-step instructions for how to use the different features of Teams, so that even if you are a beginner, you will be able to quickly and easily become an expert on the platform.